2022 Annual Meeting FAQ



Please note: All COVID-19 policies are subject to last-minute change.


General FAQ



When does the event start?

The HVI/UL/HARCA Meeting begins the morning of Thursday, September 22 and will end at approximately noon Pacific Time on Friday, September 23. If you are attending the HVI/HARCA Joint BOD meeting (invitation only), the meeting will end approximately 5:00 p.m. on Friday, September 23.

Click here to view function schedule

Note: The schedule is subject to change without notice.

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Where will the event be held?

This year's meeting will be a hybrid meeting, composed of both in-person and virtual. The in-person events will be hosted by the DoubleTree Resort Paradise Valley-Scottsdale, Arizona. If you are attending the meeting in-person, be sure a reserve your room today! The hotel cutoff date is August 19, but we expect the room block to fill up quickly. The HVI virtual meetings will be hosted by Zoom.

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When is the registration deadline?

Meeting registration and payment must be received at HVI Headquarters by September 1, 2022, to avoid late registration fees. After September 1, registrations for in-person participation will incur an additional $110 fee. There is no late fee for virtual participation.

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Can I get a refund?

Registration fees will be refunded upon written notice of cancellation received at HVI Headquarters no later than September 1, 2022. All registrations canceled, regardless of when they are received, will be subject to a $200 processing fee.  No refunds will be issued after September 1, 2022; however, substitutions are permitted so long as HVI staff is notified in advance.

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Is my registration transferable?

After the registration deadline on September 1, 2022, your registration can be transferred to another representative from your company upon written notice to the HVI staff.

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Will the host hotel provide ground transportation?

This hotel does not provide its own shuttle service but there are plenty of ground transportation options available. Located in the heart of Scottsdale, 12 miles from Sky Harbor International Airport and 9 miles from the Scottsdale Airport. Self-parking is complimentary or valet parking is offered for $15 per night.

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Are there any special amenities for attendees?

  • On-site restaurant
  • Room service
  • Free parking (self-parking) or valet parking for $15 per night
  • Free WiFi in sleeping rooms
  • Digital Key
  • Non-smoking rooms
  • Concierge
  • Tennis
  • Resort
  • Outdoor pool
  • Fitness center
  • Pet-friendly rooms
  • Business Center
  • Discounted group lodging rate honored 3 days pre and post-event (depending on availability)
  • Close to shopping, dining, museums, and entertainment
  • Click here for further hotel amenities

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Will there be WiFi?

Complimentary WiFi is provided in the meeting rooms.

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What should I bring to the meetings?

These meetings are "green" and printed materials are not provided on site.  You are STRONGLY encouraged to bring your laptop / tablet with you to use during the meetings.

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What should I wear?

"Business/resort casual" attire is appropriate dress for all functions.

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Do attendees need to sign a Photo Waiver and Release?

If you object to having your photo taken for any reason, please alert the HVI staff in advance of the meeting. Otherwise, be aware that by registering for and attending this event, each attendee ("subject") grants the following rights and permissions to Home Ventilating Institute and its affiliates, agents and assigns ("HVI"). HVI shall have the irrevocable, perpetual, royalty free and unrestricted right and permission to take, use, re-use, publish, and republish photographic portraits or pictures of Subject or in which Subject may be included, in whole or in part, or composite or distorted in character or form, without restriction as to changed or alterations, in conjuction with my own or a fictitious name, or reproductions thereof in color or otherwise, made through any medium, and in any and all media now or hereafter known, specificially including but not limited to print media and distribution over the internet for illustration, promotion, art, editorial, advertising, trade, or any other purpose. Subject specifically consents to the digital compositing or distortion of the portraits or pictures, including without restriction any changes or alterations as to color, size, shape, perspective, context, foreground or background, provided that such changes do not compromise Subject or otherwise portray Subject in a negative or derogatory manner and such changes shall be made in accordance with applicable laws. Subject hereby waives any right that s/he may have to inspect or approve the finished product or products and the advertising copy or other matter that may be used in connection with them or the use to which they may be applied.

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Virtual Meeting FAQ


How do I attend the HVI sessions virtually?

The HVI meetings will be held on Wednesday, September 22-23, 2022 (hybrid). You will receive an email invitation on Monday, September 19 to join the virtual meetings. To download Microsoft Teams, please click here.

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What equipment will I need to participate virtually?

A computer or tablet will be necessary to download and use the Microsoft Teams platform. A microphone will be necessary if you wish to participate in discussions. If you will be presenting, you will need a webcam and microphone.

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Will I experience any connectivity issues while using a VPN?

There may be instances where users experience firewall issues. If you experience any connectivity issues while using Teams, please consult your IT department. If you are attending the meeting from your own home, and you will be using your own private network, you will need to log in to your router and open these ports manually. Microsoft Teams connects to Microsoft Online Services and needs internet connectivity for this. For Teams to function correctly, you must open TCP ports 80 and 443 from the clients to the internet, and UDP ports 3478 through 3481 from the clients to the internet. Below is a quick guide to do it on your own personal router.

What is a VPN?

Click here to view the list of IP ranges to be whitelisted

Click here to view a quick guide for port whitelisting and forwarding

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What are the rules in Arizona regarding social distancing and masks?

The hotel requests local guidelines and laws are followed with respect to practicing social distancing and wearing a mask in public areas. Click here for information from the Arizona Department of Health Services. Please keep in mind that this information may change without notice as situations change.  


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